The Monthly Report tab shows screen views for each school in your district, month by month. It covers one school year at a time. You can switch to a view by educator for personal licenses. You can also download the table as a spreadsheet.
Only users with District Admin access can view District Usage Report. If you don’t have District Admin access, please contact QuaverEd’s Sales team for setup assistance.
How to Access the Monthly Report #
- Select the Admin Tools icon on your dashboard.
- Select District Admin to open the District Admin Dashboard.
- Select Usage Reports.
District Usage Report opens on the Monthly Report tab.
The header controls work the same on every tab. They’re described on the Overview page under Report Navigation.
Monthly Report Layout #
A row of controls sits at the top of the tab. At the top left is the School Year dropdown. Beside it is the license view toggle: School licenses and Personal licenses. At the top right are the Download Excel and Download CSV buttons.
Below the controls is the Monthly Usage by School table. The header’s date range display shows the selected school year.
Choosing a School Year #
The School Year dropdown lists the school years available to your district, newest first. A school year runs from July through June.
Choosing a year here changes the shared date selection for the whole report. The Overview and Detailed Report tabs then show that year as their date range. A date range chosen on those tabs shows here as its school year.
Viewing Monthly Usage by School #
The table heading reads Monthly Usage by School. The info icon at the top right of the table explains what each cell counts. The info icon at the top right of the table explains what each cell counts.
Reading from left to right, you will see the following columns:
- School: One row per school, in alphabetical order.
- Jul through Jun: One column for each month of the school year.
- Total: The school’s screen views for the whole year.
Each cell counts screens viewed for 10 seconds or more by licensed users. The count is for that school in that month. A school is where each user’s license is registered.
The bottom row, Total (sum of schools), adds every school together for each month. The table scrolls inside its card. The total row stays in view while you scroll.
Sorting by Total #
Select the Total column header to sort schools by total, busiest first. Select it again to sort quietest first. Select it a third time to return to alphabetical order.
Viewing Personal Licenses #
The toggle beside the school year switches the table between two license views. School licenses, the default, shows usage under licenses registered to a school. Personal licenses shows usage by educators whose license isn’t assigned to a school.
If your district holds no personal licenses, there is nothing to switch between. The toggle is not shown, and the Monthly Report is the school table on its own.
In the Personal licenses view, the heading changes to Monthly Usage by Educator. Reading from left to right, you will see the following columns:
- Educator: One row per educator with a personal license.
- Jul through Jun: One column for each month of the school year.
- Total: The educator’s screen views for the whole year.
The bottom row reads Total (sum of educators).
Why This View Shows No School #
This view names no school, and it can’t. A personal license is a license your district holds that isn’t assigned to a building, which is exactly what makes it useful for a teacher who works across several schools. Quaver records the district a screen view happened in, but not the building, so for these educators there’s nothing to group by.
**This table used to carry a Schools (roster) column. It listed the buildings an educator’s account was set up in, which is a permissions record rather than a record of where anyone taught. It read far too high for staff with district-wide access, and it was blank for many educators who were teaching every day, so it was removed in September 2026.**
To see usage by school, use the School licenses view. An educator who holds both a school license and a personal license appears in both views.
When Your District Has No Personal Licenses #
Many districts assign every license to a school. If yours does, this view has no rows to show. In place of the table you will see a note that reads “This district has no personal licenses, because every license it holds is assigned to a school. Use the School licenses view.”
This isn’t an error. Switch the toggle back to School licenses to see your usage.
Downloading the Table #
Select Download Excel or Download CSV at the top right to save the table. The file reflects the selected product and school year. It also keeps the sort order you set on the Total column.
The Excel file carries every license view your district has, as separate tabs. If your district holds both kinds of license, one workbook contains a School Licenses tab and a Personal Licenses tab, and it opens on whichever view you were reading. You no longer need two files to see all of your usage. If your district holds only school licenses, the workbook has a single tab named Monthly Usage.
**Do not add the two tabs together. Usage is credited to a license, so an educator who holds both a school license and a personal license is counted on both tabs. Each tab carries this reminder at the bottom.**
Every tab carries the same rows and the same columns you see on screen, and ends with the Total (sum of schools) row. On the Personal Licenses tab that row reads Total (sum of educators), and the tab adds a line explaining that the usage isn’t attributed to a school.
Each tab carries a hidden first column called Identifier, which repeats the school or educator name in capital letters. Unhide column A if you key your own records off it. The totals are saved as plain numbers, not formulas, so the file reads the same in any viewer.
The CSV holds one table only, because a CSV file cannot carry tabs. It saves the license view on screen, and it has no Identifier column. A School licenses CSV and a Personal licenses CSV are named differently, so both can sit in the same folder.
**Downloads are turned off in Demo Data mode. Leave Demo Data mode to save a file.**
This page covers the Monthly Report tab. The Overview, Detailed Report, and Curriculum Tracker tabs each have their own page.
Our Sales Support team is available to assist with license or access questions. Contact us at SalesSupport@QuaverEd.com or 866-917-3633.
